National Consultant for Administrative and Logistical Assistance to Management

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At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

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For every child,
the right to education
Consultancy Title:
National Consultant for Administrative and Logistical Assistance to Management (National, Belarus)

Section/Division/Duty Station:
Front Office, UNICEF Belarus CO

Duration:
October 2025 – 31 December 2025

Home/ office Based:
Remote/Home-based (with visits to the office upon needs)

About UNICEF
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. Over 75 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and abuse. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations, and governments.

BACKGROUND
Purpose Of Activity/Assignment
Under the supervision of Deputy Representative and Partnerships Specialist, the consultant will support the office in communications, operations and administrative support services to enhance the smooth running of the supervisors' day-to-day activities. The consultant will also support the supervisors as well as other critical staff in initiating, following up on and resolving issues pertaining to administrative requests as well as translation and communication support.

Scope Of Work

• Support in administrative/ logistics for Deputy Representative and Partnerships Specialist:
• Support for supervisors in some operational and administrative tasks which require Russian language to ensure the smooth running of the day-to-day activities
• Draft responses inquiries on routine questions and coordination of the issues / tasks with support of Belarus CO responsible team
• Support in translation / interpretation/ assistance in understanding/electronic/phone communication to partners and/or meetings as required:
• Mostly rough translation of documents to provide a general understanding – e.g. content of specific projects/ MOUs/ agreements signed with partners, or TORs (e.g. TOR for Country Programme Evaluation)
• Supporting in translation of official letters to send or letters received
• Maintain the Deputy Representative's calendar by coordinating meetings, ensuring timely scheduling, and supporting logistical arrangements.
• Support to preparation and accompaniment during meetings:
• In some external meetings: 1) discreet interpretation during meeting focusing on main points; 2) after meeting enable supervisors to ask clarification of what happened; 3) Assist in the drafting, synthesis, and finalization of briefing notes by gathering relevant inputs, refining content for clarity and coherence, and ensuring timely completion 4) Support in preparing background materials, and contributing to the organization and follow-up of joint initiatives and meetings with UN agencies
• High-level official meetings would required official translator (with Ministers, Deputy Ministers, etc.)

Work Assignment Overview
Terms of Reference / Key Deliverables / Delivery Deadline:
Deliverables/ Outputs
Delivery deadline
Support in administrative/ logistics for Deputy Representative and Partnerships Specialist

Support for supervisors in some operational and administrative tasks which require Russian language to ensure the smooth running of the day-to-day activities

31/12/2025

Draft responses inquiries on routine questions and coordination of the issues / tasks with support of Belarus CO responsible team

Review, prepare and manage translation / interpretation/ assistance in understanding/ Russian language documents, electronic/phone communication to partners and/or meetings as required

Mostly rough translation of documents to provide a general understanding – e.g. content of specific projects/ MOUs/ agreements signed with partners, or TORs (e.g. TOR for Country Programme Evaluation)

31/12/2025

Supporting in translation of official letters plan to send or letters received

Maintain the Deputy Representative's calendar by coordinating meetings, ensuring timely scheduling, and supporting logistical arrangements.

Support to organization and Accompaniment during meetings

In some external meetings: 1) discreet interpretation during meeting focusing on main points; 2) after meeting enable supervisors to ask clarification of what happened; 3) assist in the drafting, synthesis, and finalization of briefing notes by gathering relevant inputs, refining content for clarity and coherence, and ensuring timely completion 4) Support in preparing background materials, and contributing to the organization and follow-up of joint initiatives and meetings with UN agencies

• High-level official meetings would required official translator (with Ministers, Deputy Ministers, etc.)

31/12/2025

Provide support and back up for office calls, registration of correspondence and some small administrative tasks while the absence of the Executive Assistant to ensure smooth operation of the Front Office

7 days of back up functions in total

31/12/2025

Travel (if Required As Per TOR)
No travel is planned within this consultancy assignment.

Qualifications
Education:

• University degree with a focus in International Relations, Public Relations, Social/Human/Language Sciences or other related fields.

Work Experience/Knowledge/Expertise/Skills Required

• A minimum of 2 years of relevant administrative or clerical work experience is required
• Fluency in English and Russian is required both writing and speaking. Knowledge Belarusian and/or French is an asset.
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint;
• Organizational, planning and prioritizing skills and abilities;
• High sense of confidentiality, initiative and good judgment;
• Ability to work independently as well as with a team in an international, multicultural and interdisciplinary environment and establish harmonious and effective working relationships both within and outside the organization patiently and tactfully.

Competencies

• Demonstrates Self Awareness and Ethical Awareness
• Works Collaboratively with
• Drive to achieve impactful results

Requirements
Completed profile in UNICEF's e-Recruitment system and

• Interested applicants should provide a letter of interest (Cover Letter) describing how they can contribute to the interventions listed under roles and responsibilities and why they should be selected for this position. In addition, they should share their latest CV/Resume and financial proposal Financial Offer template Admin support DR PS to undertake this job.
• Samples of the related job/tasks done/portfolio.
• Upload copy of academic credentials

• Financial proposal should be submitted using the financial offer template and must:

• Reflect the costs per each deliverable and the total lump-sum for the whole assignment period (in US$) to undertake the terms of reference.

• Include travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR. Consultants are responsible for arranging their own transportation arrangements. UNICEF can provide office vehicle for some duty travel missions with prior agreement as per monthly travel plan approved by the supervisor.

• Include any other costs: health insurance, payment of an incidental expenditure (such as bank charges, insurances, etc.) and living costs as applicable.

• Indicate your availability.

• Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.
• At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process
For every Child, you demonstrate...
UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF Competencies Required For This Post Are…

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.